|
From time to time the school is required to pass on some of this data
to local authorities, the Department for Children, Schools and Families
(DCSF), and to agencies that are prescribed by law, such as the
Qualifications and Curriculum Authority (QCA), Ofsted, the Learning and
Skills Council (LSC), the Department of Health (DH), Primary Care
Trusts (PCT), [and organisations that require access to data in the
Learner Registration System as part of the MIAP (Managing Information
Across Partners) programme]. All these are data controllers for the
information they receive. The data must only be used for specific
purposes allowed by law.
*Local Authority
The Local Authority (LA) uses information about children for whom it
provides services to carry out specific functions for which it is
responsible, such as the assessment of any special educational needs
the child may have. It also uses the information to derive statistics
to inform decisions on (for example) the funding of schools, and to
assess the performance of schools and set targets for them. The
statistics are used in such a way that individual children cannot be
identified from them. The LA is also required to maintain the accuracy
of the information held on ContactPoint about children and young people
in their area.
www.westminster.gov.uk
Data Protection Officer, Westminster City Council, City Hall, Victoria Street, London, SW1E
*The Qualifications and Curriculum Authority
The Qualifications and Curriculum Authority (QCA) uses information
about students to administer the national curriculum assessments
portfolio throughout Key Stages 1 to 3. This includes both assessments
required by statute and those that are optional. The results of these
are passed on to DCSF to compile statistics on trends and patterns in
levels of achievement. The QCA uses the information to evaluate the
effectiveness of the national curriculum and the associated assessment
arrangements, and to ensure that these are continually improved.
www.qca.org.uk
Data Protection Officer, QCA, 83 Piccadilly, LONDON, W1J 8QA
*Ofsted
Ofsted uses information about the progress and performance of students
to help inspectors evaluate the work of schools, to assist schools in
their self-evaluation, and as part of Ofsted's assessment of the
effectiveness of education initiatives and policy. Ofsted also uses
information about the views of children and young people, to inform
children's services inspections in local authority areas. Inspection
reports do not identify individual students.
www.ofsted.gov.uk
Data Protection Officer, Alexandra House, 33 Kingsway, London WC2B 6SE
*The Learning and Skills Council
The Learning and Skills Council (LSC) uses information about students
for statistical purposes, to evaluate and develop education policy and
monitor the performance of the education service as a whole . The
statistics (including those based on information provided by the QCA)
are used in such a way that individual students cannot be identified
from them. On occasion information may be shared with other Government
departments or agencies strictly for statistical or research purposes
only. The LSC or its partners may wish to contact learners from time
to time about courses, or learning opportunities relevant to them.
www.lsc.gov.uk
Data Protection Officer ,Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT
*Learner Registration System
Learner Registration System (LRS) The Learning and Skills Council
(LSC) also administers the Managing Information Across Partners (MIAP)
Programme on behalf of the MIAP membership. More information about MIAP
membership can be found at www.miap.gov.uk
LSC is responsible for the development and operation of the Learner
Registration Sercice (LRS) and also the creation of a learner record.
For students of 14 years and over and for students registering for
post-14 qualifications, the school will pass on certain identification
information to the LRS to create and maintain a unique learner number
(ULN), and achievement information to the MIAP Service to create and
maintain a learner record.
The Learner Registration Service will enable organisations allowed by
law and detailed at www.miap.gov.uk to access the ULN and contain it in
their systems, thereby saving individuals having to supply the same
information repeatedly to different organisations.
Details of how an individual may opt-out of sharing achievement data in
their learner record with those organisations detailed at
www.miap.gov.uk can also be found on the MIAP website
www.miap.gov.uk
Data Protection Officer ,Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT
*Primary Care Trusts
Primary Care Trusts (PCT) use information about students for research
and statistical purposes, to monitor the performance of local health
services and to evaluate and develop them. The statistics are used in
such a way that individual students cannot be identified from them.
Information on the height and weight of individual students may however
be provided to the child and its parents and this will require the PCTs
to maintain details of students' names for this purpose for a period
designated by the Department of Health following the weighing and
measuring process. PCTs may also provide individual schools and LAs
with aggregate information on students' height and weight.
http://www.nhs.uk/England/AuthoritiesTrusts/Pct/Default.aspx
Data Protection Officer, Westminster City Council, City Hall, Victoria Street, London, SW1E
The Department of Health (DH) uses aggregate information (at school
year group level) about students' height and weight for research and
statistical purposes, to inform, influence and improve health policy
and to monitor the performance of the health service as a whole. The DH
will base performance management discussions with Strategic Health
Authorities on aggregate information about students attending schools
in the PCT areas to help focus local resources and deliver the Public
Service Agreement target to halt the year on year rise in obesity among
children under 11 by 2010, in the context of a broader strategy to
tackle obesity in the population as a whole. The Department of Health
will also provide aggregate PCT level data to the Healthcare Commission
for performance assessment of the health service.
www.dh.gov.uk
Data Protection Officer at Skipton House 80 London Road London SE1 6LH
*The Department for Children, Schools and Families
The Department for Children, Schools and Families (DCSF) uses
information about students for research and statistical purposes, to
inform, influence and improve education policy and to monitor the
performance of the education service as a whole. The DCSF will feed
back to LAs and schools information about their students for a variety
of purposes that will include data checking exercises, use in
self-evaluation analyses and where in formation is missing because it
was not passed on by a former school.
The Children Act 2004 provides for the Secretary of State to issue
Regulations requiring the "governing body of a maintained school in
England" to disclose information for inclusion on ContactPoint. To
ensure high standards of accuracy, information on ContactPoint will be
drawn from a number of sources including the termly School Census from
which students' home address will be collected.
The DCSF will also provide Ofsted with pupil data for use in school
inspection. Where relevant, pupil information may also be shared with
post 16 learning institutions to minimise the administrative burden on
application for a course and to aid the preparation of learning plans.
Pupil information may be matched with other data sources that the
Department holds in order to model and monitor students' educational
progression; and to provide comprehensive information back to LAs and
learning institutions to support their day to day business. The DCSF
may also use contact details from these sources to obtain samples for
statistical surveys: these surveys may be carried out by research
agencies working under contract to the Department and participation in
such surveys is usually voluntary. The Department may also match data
from these sources to data obtained from statistical surveys.
Pupil data may also be shared with other Government Departments and
Agencies (including the Office for National Statistics) for statistical
or research purposes only. In all these cases the matching will require
that individualised data is used in the processing operation, but that
data will not be processed in such a way that it supports measures or
decisions relating to particular individuals or identifies individuals
in any results. This data sharing will be approved and controlled by
the Department's Chief Statistician.
The DCSF may also disclose individual pupil information to independent
researchers into the educational achievements of students who have a
legitimate need for it for their research, but each case will be
determined on its merits and subject to the approval of the
Department's Chief Statistician.
The Fair Processing Notice has been prepared at a time of change with
the restructuring of the Department for Education and Skills and the
Department of Trade and Industry into three new Departments: the
Department for Children, Schools and Families (DCSF), the Department
for Innovation, Universities and Skills (DIUS) and the Department for
Business, Enterprise and Regulator Reform (DBERR). It may be that,
[during the period covered by this FPN], steps will be taken to enable
the DCSF to match individual pupil information with higher and further
education attainment data held by the DIUS.
www.dcsf.gov.uk
Data Protection Officer, DCSF, Caxton House, Tothill Street, LONDON, SW1H 9NA
|
